Form I9 Employment Eligibility

The ICE and DHS have issued Form I9 Employment Eligibility form, which details about the employment eligibility verification. Form I9 is advantageous to employers who seek to hire employees from overseas or within. Previously, employers exhibited the dissatisfaction to retain hard copies for Employment Eligibility Verification forms when the rest of their business process has been automated electronically.

Form I9 Employment Eligibility electronic version is available for use by prospective employers. The Form I9 Employment Eligibility would require electronic signatures and the form should be retained by the employer. It is important that the employers fill in and store the Form I9 Employment Eligibility electronically because there is no unique electronic signature storage system with the government.

Lately, electronic signatures for Form I9 Employment Eligibility are done with biometrics, PIN numbers and signature pads that are electronic in nature. The electronic storage of Form I9 Employment Eligibility is to be done in addition to the microfiche, microfilm or hard copy in papers. The Public Law 108 to 390 stresses this fact to every employer.

The advantages of electronic filing of Form I9 Employment Eligibility are:
Form I9 Employment Eligibility that is stored electronically is very easily accessible and can be easily searched for re-verification, quality checking, documentation aligning or inspection processes. Form I9 Employment Eligibility electronic storage is beneficial to employers who have employees across the country within many branches. Data management becomes easy with this format.
Form I9 Employment Eligibility stored electronically will enable proper filling of data as the software application will be designed to accept only complete application forms. Such forms will have fewer errors than the applications submitted in the normal modes.
Above all this system is cost effective and economical when compared to the traditional file storage systems like storing hard copies or transferring data from microfilm or microfiche.

Section 274A of the Immigration and Nationality Act stresses that Form I9 Employment Eligibility should be filed for both overseas and U.S. citizens who are hired for employment; this stresses registration of employee details of even agricultural workers.

The completed forms may not be submitted to the Federal government but they should be stored and filed by the employer and the details should be produced when required for sudden inspection by the DHS. The forms should be stored at least for a period of 3 years from the time of hiring. Failure to produce appropriate Form I9 Employment Eligibility will lead to legal penalties.